Administrative Executive – Permanent – Stansted - Storm Aviation

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Administrative Executive – Permanent – Stansted

Stansted, UK

Job Role

To provide high level administrative support to the company, managing and controlling all documentation and maintaining it in the document management software system, taking calls, scheduling meetings, and other office duties.

Key Responsibilities

  • Answer, screen and forward incoming phone calls by maintaining security and telecommunications system. Informs visitors by answering or referring inquiries
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Sorting and distributing post.
  • Preparing ID passes for all new Stansted employees
  • Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival.
  • Maintains, organises and updates documents using the document management software, uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage.
  • Stationary Orders
  • Booking and organising of meeting rooms and setting up before meetings
  • Sending out starter / leaver emails to the business
  • Acknowledging anniversary dates and send out monthly email to all staff
  • Monitoring probations by adding reminders in managers diaries and adding employees to the benefits that are applicable at 6 month pass point
  • Right to work checks on employees first days and uploading to personnel files
  • Travel booking and expense system reconciling for senior management
  • Carry out other general office tasks as & when required

What You Bring

Experience/Competencies

  • Articulate with excellent communication skills and attention to detail
  • Excellent planning and organisational skills
  • Sound working knowledge of Microsoft Office Packages
  • Strong awareness of the consequences and implications of actions
  • Respects the importance of Confidentiality

Operating Environment

The role is based d at the Head Office at Diamond Hangar, Stansted Airport, Essex.

The normal working day is between 08:30 and 17:00 on Monday to Thursday and between 08:30 and 14:30 on Friday. 30 minutes is provided for lunch. You will be required in the office full time.

What We Offer

  • 7% employer contribution to pension
  • 3 x Life assurance
  • Private Healthcare
  • EAP Programme
  • Employee referral programmes with £1,000 reward (once passed probation)
  • 25 days annual leave

To apply for this role, please click the link and upload the following:

  • a copy of your CV
  • a copy of your passport

https://www.irishrcloud.co.uk/recruit/application/apply.aspx?cid=2004-56875FDE-8B3F-4FE1-A181-F7F095D518BA&VacancyID=23438-1553C99C-738B-4A16-A1A8-5FC52EF72FDA

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